☞ Answer

I did the separate video above as I wasn't set up to do a show-and-tell when I answered the question live!

I'm going to show you how you can have your emails within your web host. This is an alternative to buying something like Google workspace or the Microsoft equivalent, where you can have emails outside of your hosting. You can have it all in one place if you want to.

1. Login to your web host and access your control panel or cPanel (it might look slightly different to the one I show you in the video but the principle is the same)
2. Find Email Accounts and select it
3. You can now create a new email address. You'll need to enter the name part. I entered contact (to give me contact@mywpden.com) and in some cPanels, you may need to enter a password too.

That's it!

You can change the space it uses too. Mine is a very generous 10gb. But in another web host I use, I think it's much smaller. So I usually go in and increase it when I get the quota warning!

You can access your email via your cPanel too by clicking Webmail or something like "Check email" in another cPanels. 

However, it's a tad clunky to view your emails this way.

You can view your emails in your favourite email app!

That could be Gmail or Outlook or anything else that supports adding other accounts.

I'll show you how to connect it using Gmail. 

☞ Video 2

This video covers the connection aspect in more detail. So it's a follow-on from the above.

1. Get the connection details for the email (it will either be visible on the screen the email was created or under something like Account Setup)
   
   
2. In Gmail desktop, go to Settings then Accounts and Import
   
   
3. The two sections you need to setup the connection are below. Click Add under these sections and enter the details needed. For Gmail, you'll need the POP3 server details as that's the connection it uses
   1. Send mail as
   2. Check mail from other accounts
4. Under "Send mail as" I like to select the option to reply from the same address the message was sent to.
   
   
5. Under the same section, I also make the domain email the default one for sending too by clicking the "make default" link.

Emails will come through to your Gmail phone app too.

Outlook uses a different connection type called IMAP. This does get your emails instantly. Again, the server details are in the same place as the POP3 one. It will start with IMAP instead. 

I use BlueMail and Outlook which uses IMAP. I also use Gmail as I have set up an elaborate to-do list system with it. BlueMail allows me to reply to anything urgent. Anything else I can see later in Gmail.

How many emails can you create?

You can create quite a lot. I want to say there's usually a 100 limit but I think I've seen unlimited email accounts before. The thing that will limit you will be the storage space on your web host.

With the likes of Google Workspace, you pay for each email account you create.

Benefits of Google Workspace

• You get Gmail by default so your emails are available instantly
• It's separate from your web host so if your web host goes down, you still have access to your emails

How easy is the migration?

You can usually download your emails via your web host then you can import them to Google Workspace. Open the different folders, select all emails and click the Download or Export option under settings. Your webmail client will have instructions on this or ask your host.